It is required to keep and submit the journal and electronic books that are required to be kept in the paper environment by law. The laws and provisions that apply to paper notebooks also apply to e-Ledgers.
Who is required to switch to the e-Ledger application?
As of 2020;
• Taxpayers who are obliged to apply e-invoice,
• Companies that are subject to independent audit within the scope of Article 397 of T.T.K.
• Taxpayers who have a low level of tax compliance by the Ministry,
must use e-Ledger. Taxpayers who optionally switch to e-invoice applications do not have to switch to the e-Ledger application. Taxpayers who are not e-Invoice users can switch to e-Ledger optionally.
Generally, e-applications can be optional. But this transition is irreversible. To give an example: A company that has voluntarily applied to the e-Ledger application cannot return to the paper environment later.
How are the transition and start times to e-ledger application determined?
If the limits are exceeded by 2020, in the 7th month, e-invoice and e-Archive applications are started. E-book application is started at the beginning of the next semester. In some special cases (cases required by the Ministry), if the e-invoice is passed at the beginning of the year, the e-ledger is also submitted at the same time.
How are the opening and closing verification done in the e-ledger?
In the e-book keeping process, there is the receipt of the first month of the fiscal period, the opening confirmation, the receipt of the last month, the closing confirmation, and the receipt of the other month, the notary certification of the relevant month.
How should the accounting records be in the e-Ledger?
Each invoice must be posted as a separate journal item.
Taxpayers who are permitted by the ministry (such as shipping companies) upon written request, on the condition of being a user of e-archives, will be able to issue a combined journal entry. Document type field will be selected as another and e-archive invoice must be written in the description.
In the check and note records, each record should be recorded with a separate journal item. However, each document may be registered with a single journal item, provided that the same currency type belongs to the same buyer or seller.
We can register bank records one by one, and separate each bank in foreign currency and account for it daily.
The retail receipt can be accounted for in 10-day records.
Creation stages of e-Ledger
• The date range is given.
• Journal and General Ledger are created.
• The journal and general ledger are signed with a financial seal.
• Journal and journal books are created.
• Journal and General Ledger certificates are signed.
• The journal and journal books are sent to the Revenue Administration.
E-ledger loading times
The e-ledger is created monthly and it is uploaded to the system until the end of the third month following the certificate. In 2020, the option to be granted quarterly is offered. Businesses that choose this option should load their statements until the end of the month when the temporary tax returns are given. While giving certificates, it is not given at once. The month is loaded by month. Elections should be made at the beginning of the year to be granted monthly or quarterly. Elections cannot be held in mid-year. Companies that do not make a choice are perceived as making monthly elections by the Revenue Administration.
Advantages of using e-Ledger
• Since the e-ledger will be stored electronically, we do not have an archive cost.
• Since e-notebook is not printed on paper, it saves paper and time.
• Ink and toner costs are reduced.
• Notary public expenses are eliminated.
• We protect nature.
Businesses that switch to e-ledgers will avoid costs such as paper, toner, notary, printer, etc. as the transactions will be in the electronic environment. We save labour and time.